Administrative Assistant

About the role

We have an immediate opening for a full-time Administrative Assistant in our Englewood Office. The candidate will work to provide support and assistance to individuals and departments to help them meet their job responsibilities. This position assumes that the requirements and skills of previous positions have been and continue to be met, and that responsibilities are heightened.

Responsibilities

• Demonstrate initiative and the ability to anticipate office needs, solve routine problems independently, and follow tasks through to completion.
• Communicate professionally and effectively with employees, clients, vendors, and company leadership.
• Assist with project billing and invoicing activities and coordinate with project managers and Accounting as needed.
• Support and participate in recruiting, marketing, and community engagement activities and events as opportunities arise.
• Actively contribute to a positive and engaging office environment by building relationships with employees and helping identify opportunities to improve the employee experience.
• Manage day-to-day office needs, including greeting visitors, answering phones, spreadsheet/database entry, reporting, event planning, supply ordering, vendor coordination, purchase requests, and general office maintenance.
• Support tasks such as plotting, scanning drawings, photocopying, mailing, filing, making meeting and travel arrangements, tracking submittals, and other tasks as required.

Requirements

• In-office position with flexibility built into daily schedule.

Pay & benefits

• Hourly Rate: $22.33 - $36.29
• Medical plans (choice of 5), dental, vision, and supplemental life insurance
• Life (employee only), accidental death and dismemberment, accident, and short- and long-term disability at no cost to the employee
• 401(k), Flexible Spending Accounts, paid time off, paid holidays, and tuition reimbursement

About Wallace Design Collective

Our company culture is rooted in our desire to produce quality projects. We strive to be responsive, flexible, and creative. We have a supportive environment where every person is encouraged to continuously learn, grow, and achieve. We understand the importance of respect, compassion, and treating others professionally. We listen.