Administrative Assistant

About the role

Responsible for providing administrative support to a busy group of attorneys in a fast-paced, high-stress environment. Ideal candidate is highly organized and detail-oriented with exemplary oral and written communication skills and ability to work well under pressure with minimal input from attorney.

Responsibilities

• Preparing, formatting, and revising correspondence, memoranda, legal documents, and forms
• Prioritizing workflow to ensure all assignments are completed within stated or implied deadlines
• Screening telephone calls and relaying accurate messages in a timely manner
• Communicating effectively with attorneys regarding schedules and availability
• Reconciling attorney AmEx statements and car service invoices; providing client matter numbers for business meals as requested
• Reviewing, sorting, and prioritizing incoming mail
• Preparing outgoing mail and packages for timely delivery via messenger, courier, or car service, and coordinating distributions as directed
• Maintaining attorney contact databases, including creating, updating, and editing contact information
• Maintaining multiple calendars and reminder systems; managing deadlines, scheduling meetings and appointments, and coordinating travel arrangements, lunch/dinner reservations, and internal/external conferences
• Maintaining positive working relationships with clients, attorneys, and staff while adhering to confidentiality requirements
• Greeting clients and visitors, maintaining positive client relations, and preserving the confidentiality of attorney-client matters
• Maintaining records and filing systems utilizing iManage Records Manager, including file creation, matter opening, records maintenance, and file closure
• Providing administrative support coverage for assigned backup attorneys
• Willingness to assist Document Processing, Data Stewards, Administrative Assistants, and other support departments with overflow work as needed

Requirements

• High level of proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Proficient in Adobe Acrobat Professional
• Ability to work under pressure while maintaining a high level of professionalism
• Ability to foster and maintain a positive work environment
• Thorough understanding of office procedures and the ability to prepare accurate legal documents with minimal supervision and under strict deadlines
• Ability to proofread documents for grammatical, typographical, and spelling errors and apply standard proofreading marks
• Excellent interpersonal and communication skills
• Flexible team player with a collaborative approach and willingness to assist others as needed
• Ability to work efficiently in a fast-paced environment, manage multiple priorities, and work both independently and as part of a team
• Flexibility to work overtime, including mornings, evenings, weekends, and holidays, as required
• Demonstrated reliability and punctuality

Qualifications

• Bachelor’s degree preferred; candidates with equivalent professional experience will also be considered
• Minimum five years’ experience as Legal Administrative Assistant or Executive Assistant

Working conditions

Normal office environment with little exposure to excessive noise, dust, temperature, etc.

Pay

Expected base salary range: $95,000 – $105,000. The base salary offer is based on a variety of factors, including but not limited to qualifications, education, and experience. Wachtell, Lipton, Rosen & Katz provides competitive compensation and benefits to its employees.