Administrative Assistant

Support day-to-day business activities by providing customer service, clerical support, phone management, and general administrative assistance. Play an integral role in upholding the company’s Vision Statement: “We provide a profoundly remarkable experience.”

Responsibilities

• Office Services
  • Administer the reception area to ensure effective telephone and mail communications, both internally and externally, while maintaining a professional environment and culture.
  • Serve visitors by greeting, welcoming, directing, and announcing them appropriately.
  • Answer, screen, and forward incoming phone calls, providing basic information when needed.
  • Distribute incoming and prepare outgoing mail.
  • Maintain the reception/entry and conference areas in a professional manner.
  • Purchase and manage office supplies.
  • Maintain security by following procedures and controlling access to the office.
  • Update contact information.
  • Perform other clerical duties such as photocopying and scanning.
• Administrative Support
  • Coordinate overall administrative activities for the office and assist staff as requested.
  • Maintain and communicate the company calendar and schedule of training.
  • Perform scheduling tasks as directed by Managers and Directors using WellSky.
  • Assist in preparing employee orientation and class materials, assessment folders, and client communications.
  • Maintain Caregiver files, records, and data.
  • Create badges for new hires and replacements.
  • Send correspondence letters and cards as requested by staff.
  • Schedule and organize meals for trainings and other organized events.
• Human Resources
  • Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.).
  • Compile and keep hiring documents and information packets up to date (current I-9, tax documents, etc.).
  • Assist with employee recognition activities.
  • Inform, follow up, receive, and upload annual trainings, expirations on necessary files, and completion of WOTC questionnaires.
• Marketing
  • Communicate referral contacts/phone calls.
  • Compile marketing materials (assessment folders) and communication notebooks for client services.
  • Schedule and organize meals for trainings and other organized events.

Qualifications

• Able to work in an environment with a high level of activity.
• Strong interpersonal and communication skills.
• Customer service orientation.
• Attention to detail.
• Proficient computer skills.

Benefits

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance