Administrative Assistant

About the role

Part‑time (20‑29 hours per week) administrative assistant supporting a professor at the Virginia Tech Institute for Advanced Computing, providing on‑site and off‑site support.

Responsibilities

• Schedule meetings and coordinate calendars
• Order office supplies
• Arrange travel and travel reimbursements
• Maintain equipment inventory
• Greet visitors and answer/direct phone calls as needed
• Provide support for various institute events
• Apply university policies to enter orders into the purchasing system and travel reimbursements into the travel system
• Track and receive office supply orders
• Inventory and tag equipment
• Perform other administrative duties as assigned

Qualifications

• Experience with administrative support duties in a multifaceted fast‑paced office environment (calendaring, preparing documents, ordering supplies, scheduling travel)
• Ability to read, interpret and apply established policies and procedures to purchasing, travel and inventory processes
• Demonstrated strong customer service skills
• Demonstrated ability to work seamlessly with team members and independently on assigned tasks
• Preferred: experience providing support in higher education, governmental or non‑profit context
• Preferred: knowledge and experience of Virginia Tech policies and procedures
• Preferred: experience with Virginia Tech administrative systems
• Successful candidate must pass a criminal conviction check

Skills

• Demonstrated computer proficiency with Microsoft Outlook
• Excellent time management, organizational, and communication skills

Pay

$25/hour

Schedule

Part‑time, 20‑29 hours per week