Administrative Assistant

About the role

Shultz Huber & Associates, Certified Public Accountants, is seeking a full time Administrative Assistant to become a vital member of our team at our Van Wert office location. The firm is growing and offers a supportive environment with over 80 professionals and support staff across multiple Ohio offices, serving a diverse clientele in industries such as construction, manufacturing, wholesale/distribution, real estate, professional service organizations, franchises, not-for-profit organizations, and retailers.

Responsibilities

• General office operations: client relationship management, efficiency in multiple software applications, answering high volume of phone calls and emails, managing calendars and appointments (Outlook and Zoom), maintaining client databases, scheduling appointments, ordering office supplies, maintaining filing systems, processing mail and correspondence, managing conference rooms and meetings, supporting other services, helping plan firm activities.
• Administrative support for accountants: preparing e-signature packets, gathering signatures and authorization forms, tracking deadlines, ensuring documents move through the firm on time, processing client paperwork, managing bookkeeping records, preparing payroll documents, assisting with quarterly payroll tax filings.
• Tax return assistance and processing: receiving and organizing tax documents (W-2s, 1099s, K-1s, brokerage statements, etc.), sending tax organizers and engagement letters, assembling completed tax returns, sending returns to clients electronically or by mail, answering basic tax-process questions, routing tax returns through the firm’s workflow system, monitoring return status from preparation to review to completion.

Requirements

Applicant should have 2 or more years of recent administrative assistant experience, be detail oriented and able to perform in a fast‑paced environment.

Benefits

• Competitive benefits package
• Generous PTO and paid holidays
• 401(k) with company match
• Medical, dental, and vision insurance
• Paid time off for volunteer opportunities
• Fun team activities
• Opportunities for professional development, growth, and advancement