Administrative Assistant

The Van Drunen Family of Companies is a trusted partner in delivering fruit, vegetable, herb, and grain-based ingredient solutions globally, striving to build a values-aligned workforce that embodies humility, integrity, passion, and excellence.

Responsibilities

• Provide high-level executive support by managing complex calendars, coordinating meetings, and ensuring strategic prioritization of executive time and commitments.
• Coordinate domestic and international travel arrangements, prepare itineraries, and ensure executives are fully prepared for business engagements.
• Draft, prepare, and manage executive communications, presentations, reports, agendas, correspondence, and other key business documents.
• Serve as a primary liaison between executives, senior leadership, internal departments, customers, and external stakeholders while maintaining professionalism and confidentiality.
• Document meeting minutes, track action items, conduct research, support strategic initiatives, and manage special projects from planning through execution.
• Handle administrative responsibilities including expense reporting, document management, confidential correspondence, and support for executive and organizational priorities.

Requirements

• Five or more years of related professional experience, with prior experience supporting C-level executives preferred.
• Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively at all levels of the organization.
• Advanced organizational, project management, multitasking, and time management skills with strong attention to detail.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, SharePoint, and OneDrive.
• Strong research, critical thinking, problem-solving, and decision-making abilities with a proactive and service-oriented mindset.
• Demonstrated integrity, discretion, professionalism, and ability to manage confidential information in a fast-paced environment.

Benefits

• A highly visible role supporting executive leadership and contributing to key organizational initiatives.
• Opportunities to collaborate with senior leaders, business partners, and stakeholders across the organization.
• Involvement in strategic projects, executive communications, and high-impact business initiatives.
• A fast-paced environment that values initiative, accountability, professionalism, and continuous improvement.
• Opportunities to expand your project management, leadership support, and business operations expertise.
• A collaborative culture focused on trust, service excellence, innovation, and shared success.