Administrative Assistant

About the Role

As an Administrative Assistant at Valero, you will provide general to advanced secretarial, administrative, and office support, often of a non-routine nature, for one or more managers, typically at the VP level or above. This position is salaried nonexempt, making you eligible for overtime pay. The role is based on-site at the Valero Memphis Refinery.

Responsibilities

• Answer, screen, and direct telephone calls, creating a positive impression with callers and arranging conference calls.
• Prepare outgoing mail and correspondence, including email and faxes.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Make copies of correspondence or other printed materials.
• Organize and maintain a file system, and file correspondence and records of a confidential nature.
• Organize and expedite the flow of work through the manager’s office.
• Schedule appointments and make arrangements for meetings and conferences, including preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
• Arrange and coordinate travel schedules and reservations.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions.
• Monitor and reconcile controllable expenses.
• Order and maintain supplies and arrange for equipment maintenance.

Requirements

• Able and willing to work on-site, in-person at the Valero Memphis Refinery.
• High School diploma or GED required.
• 5 years of experience providing administrative support for corporate executives required.
• All successful candidates must be eligible to obtain a TWIC card (Transportation Worker Identification Credential) and wear it at all times while working at the refinery.

Qualifications

• Associate's or higher-level degree in a relevant field preferred.
• Experience in the refining/petroleum industry preferred.

Benefits

• Competitive Pay and Annual Bonus Program
• 100% match on 401(K) up to 7%, with immediate vesting
• Company-sponsored Pension Plan
• Comprehensive Healthcare and Wellness Program

Benefits described above are highlights only, subject to an employee’s eligibility and work location. Position level and salary will be commensurate with qualifications and experience.