Administrative Assistant

About the role

We are seeking a proactive and organized Compliance & Administrative Specialist to join our team. This role combines supporting compliance activities with managing daily office operations.

Responsibilities

• Support the onboarding process by verifying documentation and ensuring adherence to internal policies and legal requirements;
• Maintain accurate records and documentation related to licensing, onboarding, and compliance activities;
• Communicate effectively with internal teams and external partners to ensure compliance standards are met;
• Stay informed about relevant regulations and internal compliance guidelines;
• Proactively suggest process improvements to enhance compliance operations.

• Manage day-to-day office operations to ensure an organized and efficient work environment;
• Cook up office logistics, including supplies, equipment, and vendor relationships;
• Handle scheduling, meeting coordination, and preparation of internal documents;
• Act as a point of contact for employees, vendors, and visitors;
• Support internal communication and coordination between departments;
• Aid in organizing internal events, meetings, and company activities.

Requirements

• Previous experience in contract administration, compliance, or legal support is preferred but not required;
• Excellent verbal and written English communication skills;
• Bilingual (English and Russian);
• Strong attention to detail and analytical skills;
• Ability to manage multiple tasks and meet deadlines;
• Proficiency in Microsoft Office Suite (Word, Excel).

Skills

• Previous experience in contract administration, compliance, or legal support is preferred but not required;
• Excellent verbal and written English communication skills;
• Bilingual (English and Russian);
• Strong attention to detail and analytical skills;
• Ability to manage multiple tasks and meet deadlines;
• Proficiency in Microsoft Office Suite (Word, Excel).

Benefits

• 401(k);
• Health Insurance;
• Whole Life Insurance;
• Comprehensive training and development to support your success;
• Opportunities for career growth and development within the company.