Administrative Assistant

Duties and Responsibilities

• In conjunction with Area Service Managers, review and approve field service reports which have been submitted by Service Technicians. Ensure time is reflected accurately for work performed, and all required fields have been accurately completed.
• Train new employees on data entry of service reports and time management.
• Aid IT Dept. with troubleshooting of FSA (Service Report system) as required.
• Review Service Technician parts transactions to ensure the parts system is updated accurately.
• Cook with preferred vendors to provide resources (ie. cell phone, air card, uniforms, etc.) which support operations daily activities.
• Provide various training to operations staff (i.e. parts transactions, service reporting, etc.).
• Assist operations management to plan training or company events as required.
• Create reports in various formats as required to support short term and long term objectives.
• Create and maintain user accounts within the parts management system.
• Ensure unit files are maintained and organized.
• Maintain oil sample database reporting and manage user accounts.
• Ensure office area is organized and office equipment is properly maintained.
• Provide support or lead miscellaneous projects to achieve company goals as required.
• Any other duties or responsibilities as assigned by the supervisor.

Skills/Capabilities and Education

• High School diploma or equivalent required
• 0 - 2 years of relevant work experience
• Proficient in MS Office in Microsoft Word, Excel, Access, PowerPoint and Outlook
• Customer service oriented
• Strong verbal, written, and interpersonal communication skills
• Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc.
• Ability to problem solve
• Knowledge of general accounting practices
• Strong clerical and organizational skills
• Ability to create effective and concise reports
• Excellent numerical perception
• Ability to work independently and with a team

Working Conditions

• Office environment
• Lifting up to 25 lbs occasionally
• Working extended hours as required in emergencies, on projects or outages
• Dynamic, fast-paced, demanding environment
• The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about

Qualifications

• Full-time hourly position

Pay

• Not specified

Schedule

• Not specified

Benefits

• Not specified

Pay

• Not specified

Schedule

• Not specified

Benefits

• Not specified

Skills/Capabilities and Education

• Not specified

Qualifications

• Not specified

Equal Opportunity Employer

The Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.