Administrative Assistant

Duties and Responsibilities

• Review project scope, schedule, and budget for incoming and ongoing make ready activities.
• Compile weekly engine build updates from vendors and update the USA Tracking sheet.
• Enter Major Maintenance data for make-ready projects.
• Aid in training reporting.
• Direct involvement with SAP functions.
• Make-Ready documentation entry.
• Aid in storage and yard related documentation.
• Aid in planning training or company events as required.
• Provide reports in various formats as required to support short-term and long-term objectives.
• Ensure unit files are maintained and organized.
• Ensure the office area is organized and office equipment is properly maintained.
• Support or lead miscellaneous projects to achieve company goals as required.
• Any other duties or responsibilities as assigned by the supervisor.

Skills / Capabilities and Education

• High School diploma or equivalent required.
• Two to five years of relevant work experience.
• Proficient in MS Office in Microsoft Word, Excel, Access, PowerPoint, and Outlook.
• Customer service oriented.
• Strong verbal, written, and interpersonal communication skills.
• Ability to understand written and verbal communication from the company and supervisor including training, procedures, instructions, etc.
• Ability to problem solve.
• Knowledge of general accounting practices.
• Strong clerical and organizational skills.
• Ability to create effective and concise reports.
• Excellent numerical perception.
• Ability to work independently and with a team.
• Applicant must have the ability to legally work in the U.S.

Working Conditions

• Conditions are normal office settings.
• Periodic lifting requirements up to 25 pounds.
• Working extended hours as required in emergencies, on projects, or outages.
• Dynamic, fast-paced, demanding environment.
• The incumbent spends the majority of time sitting or standing in a comfortable position with ample opportunity to move about.
• All interactions must be dealt with in a courteous and professional manner.