Administrative Assistant

Job Summary

The incumbent will assist the Residency Program Administrator with the operation of the residency training program, in compliance with ACGME, NRMP and Upstate GME guidelines, with the following:

• Annual recruitment, application screening, annual resident contracts, annual orientation
• Ongoing data maintenance (MedHub evaluations, didactic schedules and resident attendance, etc)
• Didactic coordination
• American Board of Psychiatry and Medicine (ABPN) database maintenance
• Exiting graduating residents, coordination of resident site rotation requirements, orientation and training
• Creation and maintenance of resident electronic on call schedule

Responsibilities

Track and prepare the following:

• Program expenses and monthly reports
• Resident well-being surveys and monthly reports
• Progress on research projects, progress on QI projects
• Resident time off and monthly reports
• Resident Step 3 and CSV exams, presentations at national and international meetings

Qualifications

Prepare 6-month evaluation materials and surveys;

Prepare meeting materials and distribute meeting minutes.

Maintain the Residency Program website and assist with the department website updates.

Education and Experience

The Psychiatry Graduate Medical Education (GME) Program Administrative Assistant is responsible for assisting the Program Administrator with the day to day administration of the ACGME residency training programs within the Psychiatry Department and will be directly responsible to the Program Director and Associate Directors. This position provides direction, leadership and day to day management of educational activities to include administrative support to the Program Director, Associate Directors and Chief Residents.

Minimum Qualifications

Bachelor's Degree in appropriate field required. Candidates with significant additional related experience may be considered.

Preferred Qualifications

Work Days: Monday - Friday daytime hours

Message to Applicants

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

Salary Information

G3: $18.75 - $28.40

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.

Recruitment Office

MedBest Medical Management