Administrative Assistant

Core Job Summary

The Sr. Administrative Assistant (A) performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Job Functions

• Supports department and/or department leadership with daily clerical tasks.
• Premps basic reports, charts, budgets and other presentation materials.
• Responds to routine inquiries from external or internal sources with standard correspondence or other messaging.
• Plans meetings and takes detailed minutes, as needed.
• Answers phone calls, provides information to callers or connects callers to appropriate staff.
• Schedules appointments and updates calendars.
• Makes travel arrangements and reservations for department leadership and staff, as needed.
• Comes and types correspondence, such as informative materials; creates spreadsheets and presentations.
• Grets and provides general support to visitors.
• Develops and maintains department filing system.
• Adheres to University and unit-level policies and procedures and safeguards University assets.

Core Qualifications

• Education: High school diploma or equivalent
• Experience: Minimum 1 year of relevant experience
• Knowledge, Skills and Attitudes:
• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

About the Department

The University of Miami/UHealth Department of UMHC Aventura has an exciting opportunity for a Full Time on-site Administrative Assistant to work in Aventura Florida.

Pay

The salary range for this position is TBD.

Schedule

The schedule for this position is TBD.

Qualifications

Minimum qualifications include:

• A high school diploma or equivalent.
• At least 1 year of relevant experience.

Skills

Preferred skills include:

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to maintain effective interpersonal relationships.
• Ability to process and handle confidential information with discretion.
• Proficiency in computer software (i.e., Microsoft Office).

Benefits

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.