Administrative Assistant

Job Requirements

• General Summary: Under limited supervision, provides a variety of administrative services to an organizational unit requiring a thorough knowledge of departmental practices and procedures.
• Principal Responsibilities and Tasks:
  • Responds to internal and external telephone calls, inquiries and visitors following established departmental procedures.
  • Initiates or responds to correspondence and memoranda.
  • Serves as administrative liaison internally and outside the organization regarding issues affecting departmental activities.
  • Prepares and ensures accuracy of confidential documents, in accordance with department procedures.
  • Prepares presentation material as required.
  • Schedules and coordinates meetings, appointments, travel arrangements and conferences.
  • Prepares agendas, assembles background materials.
  • Attends meetings, prepares notes and performs required administrative follow-up.
  • Compiles and reviews financial data and/or statistical data for completeness and accuracy prior to distribution or use.
  • Provides support for special projects and assignments: researches, analyzes, and summarizes information and source materials for reports.
  • Maintains various paper and electronic filing systems in accordance with department procedures or The Joint Commission record keeping requirements.
  • Orders and maintains office/clinical supplies and equipment and maintains related expense records.
  • Maintains established hospital/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control standards.