Administrative Assistant

Position Information

Under the general direction of the SOM Facilities Director, the Administrative Assistant provides comprehensive administrative and operational support to the department. Responsibilities include coordinating schedules and meetings, managing communications and records, supporting financial and personnel-related processes, preparing reports and correspondence, and assisting with department operations and special projects. The position serves as a key point of contact for faculty, staff, students, and external partners, while ensuring efficient daily operations and a high level of customer service within the UCR School of Medicine.

Responsibilities

• Cooking and serving meals to guests
• Coordinating schedules and meetings
• Managing communications and records
• Supporting financial and personnel-related processes
• Preparing reports and correspondence
• Aiding in department operations and special projects

Requirements

• Experience: Minimum of 2-4 years of related experience. Demonstrated extensive and progressive experience providing director or above support, project management, and analytical support. Previous experience in facilities or project management. Previous related experience in a medical school, medical center, or hospital environment.
• Education: Degree Bachelor's degree in related area and/or equivalent experience/training. Requirement Required Degree Master's degree in related area and/or equivalent experience/training. Requirement Preferred Experience Requirements Experience

Benefits

The full salary range for the Administrative Assistant is $32.74 - $52.32 hourly. However, the expected pay scale for this position is up to $34.43 hourly. We base salary offers on a variety of considerations, such as education, years of licensure experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

This position is fully on-site at the UCR main campus.

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel. UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud. UC Riverside is the top university in the United States for social mobility. - U.S. News 2020 UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color. Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019 Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation. - Center for World University Rankings UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law. It is the policy of the University of California to undertake affirmative action and anti-discrimination efforts, consistent with its obligations as a Federal and State contractor. For information about our generous employee benefits package, visit: Employee Benefits Overview Job Description Details Department Custom Scope The Administrative Assistant provides high-level administrative and operational support to the School of Medicine (SOM) Facilities Director and Facilities team. This position coordinates administrative activities, facilities operations, department communications, committee support, purchasing processes, and office logistics for SOM locations. The incumbent serves as a liaison with campus departments, vendors, and SOM leadership to support operational efficiency and departmental objectives.