Administrative Assistant

Key Responsibilities

• Independently manage day-to-day office operations with minimal supervision
• Serve as the primary office contact by handling phone calls, emails, mail, office supplies, and package deliveries
• Aid union members with applications, dues processing, onboarding, and general inquiries
• Perform accurate data entry and maintain organized records, reports, and documentation
• Prepare and manage weekly and monthly reports using Microsoft Excel
• Reconcile accounting and reporting data and manage petty cash
• Cook up Zoom meetings and support basic technology needs (e.g., browsers, docking stations, shared drives)
• Maintain a clean, organized, and professional office environment, including common and kitchen areas
• Support annual and semi-annual projects, including dues calculations and organizational communications
• Aid with travel planning for conferences held approximately every four years

Preferred Skills and Experience

• Strong multitasking, organizational, and time management skills
• Excellent verbal and written communication skills with a professional demeanor
• Ability to interact confidently with executive-level professionals
• Advanced proficiency in Microsoft Office Suite and general technical aptitude
• Comfortable working independently for extended periods; highly self-sufficient
• Experience with payroll systems (e.g., ADP) preferred but not required
• Paralegal experience or legal knowledge is a plus
• Familiarity with shared drives and basic troubleshooting of office technology

Work Environment

Casual yet professional office setting (jeans acceptable with a neat presentation)

Older office infrastructure; must be comfortable working in a non-modern office environment

Friendly, collaborative team with long employee tenure

Hands-on training provided, including in-person guidance and tutorials

Benefits

Upon Conversion (Temp-to-Hire)

• Employer-paid medical coverage

Schedule

Monday - Friday (8:00AM - 5:00PM)

Pay Rate

$25.00 - $25.00 Per Hour Based on Experience