Administrative Assistant

About the role

Ultimate Staffing is seeking a professional, organized, and personable Administrative Assistant to support a well-established engineering firm in the Rockville, MD area. This is a contract-to-hire opportunity with a collaborative team known for its strong employee retention and positive workplace culture.

Location: Rockville, MD. Work Schedule: Hybrid schedule - In-office: Tuesday, Wednesday, Thursday, Remote: Monday and Friday, 8:30 AM - 5:30 PM. Pay Rate: Up to $26.00 per hour dependent on experience.

Responsibilities

• Prepare and process expense reports, including gathering receipts and maintaining supporting spreadsheets
• Manage calendars and coordinate meetings through Outlook
• Send meeting invitations and assist with event scheduling
• Coordinate catering orders for meetings, breakfasts, lunches, and special events
• Order and maintain office supplies, snacks, and workplace essentials
• Serve as the primary contact for building management and office maintenance requests
• Arrange travel accommodations and itineraries for team members
• Distribute incoming mail and oversee office correspondence
• Manage office seating and workspace assignments for employees visiting the office
• Assist with document formatting, branding, and presentation consistency
• Communicate professionally with vendors and external partners
• Draft and edit professional business communications
• Support general office operations and administrative projects as needed

Qualifications

• Previous administrative, office coordination, or executive support experience preferred
• Proficiency with Microsoft Outlook, Word, and Excel
• Strong written and verbal communication skills
• Excellent organizational and time-management abilities
• Professional demeanor with a customer-service mindset
• Ability to work independently and manage multiple priorities
• Detail-oriented and proactive problem solver

Ideal Candidate

Personable, outgoing, and comfortable serving as the face of the office. Professional and polished communicator. Reliable with a strong work history and demonstrated job stability.