Administrative Assistant

About the role

The Administrative Assistant provides administrative and financial support to ensure efficient operation of FSRI’s finance and research support activities. The position plays a key role in the rapid growth of UL as they provide support to FSRI research, communication, education, and leadership teams.

Responsibilities

• Process and reconcile expense reports and reimbursements and purchasing activities including purchase orders and capital requests.
• Aid in preparing financial documents, summaries, reports, and presentations.
• Organize and maintain financial files—including invoices, purchase orders, contracts, and budget documents—and liaise with the legal team to ensure contract terms are acceptable.
• Maintain accurate and complete financial files and documentation.
• Support budgeting process by preparing data, charts, graphs, and supporting materials.
• Perform other duties as directed.

Requirements

• Higher Secondary Education (High School Diploma) or equivalent.
• Bachelor’s degree in Finance, Accounting, Business Administration, or related field is preferred.
• Minimum 2 years of relevant experience ideally in a finance or accounting role.
• Proficiency with the Microsoft Office Suite, advanced skills in SharePoint, Excel and PowerPoint are preferred.
• Experience with Workday financial management system is a plus.

Qualifications

• Strong analytical and numerical aptitude with meticulous attention to detail and accuracy.
• Demonstrated understanding of basic accounting, budgeting, and financial reporting principles.
• Ability to effectively manage multiple tasks and prioritize workload.
• Strong verbal and written communication skills.
• Excellent time management skills and ability to meet deadlines.

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Benefits

UL Research Institutes offers comprehensive medical, dental, vision, and life insurance plans and a generous 401k matching structure of up to 5% of eligible pay. Moreover, employees are eligible for an additional 4% contribution to their retirement savings fund after their first year of continuous employment. Depending on the role, employees may be able to discuss flexible working arrangements with their manager. Employees also receive paid time off, including vacation, holiday, sick, and volunteer days.

Pay

$45,980.00 - $63,222.50 per year, paid hourly.