Administrative Assistant

About the role

Join our growing team as an Administrative Assistant! In this role, you'll help keep our office running smoothly by supporting daily operations, coordinating schedules, managing documentation, and assisting leadership and team members. This is a great opportunity for someone looking to start or grow their career in administration. We're looking for a highly organized, detail-oriented, and proactive individual with strong communication skills who enjoys working in a fast-paced, team-oriented environment.

Responsibilities

• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Requirements

• High school diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Travel Requirements

This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for off-site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

• Primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• Involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• Regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• May include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.