Administrative Assistant

We deliver award-winning mechanical contracting, construction, service, and maintenance solutions with a focus on performance and innovation. Our team of skilled and collaborative professionals drives every project from preconstruction through final testing, always aligned with our clients’ goals.

Responsibilities

• Greet office visitors; answer multiple-line telephone switchboard; take and forward messages.
• Answer routine questions and follow through on requests.
• Coordinate company events/training/management meetings with set-up/take-down, room reservations, and food or refreshments.
• Compose, edit and/or maintain a variety of correspondence and documents, including: letters, reports, memos, contracts, bid documents, and project correspondence, manuals, directories, databases, forecasts, etc.
• Establish and maintain organized filing system; photocopy and file all correspondence and other pertinent documents as requested.
• Process outgoing and incoming mail and packages and ensure efficient delivery to recipient.
• Maintain/order sufficient stock of office supplies, forms/invoices, and other materials required for department activities.
• Be proficient with computer software applications used for completing work: specifically, MS Office Suite (primarily Outlook, Word, Excel).
• Coordinate and/or process miscellaneous general administrative work and special events.
• Set-up, clean, and restock kitchen areas daily. Order snack and beverage supplies as needed.
• Provide administrative support to Director of Talent Development.

Requirements

• High School Diploma or Equivalency required.
• Coursework related to business administration preferred.
• Minimum of two years’ experience in an administrative support role required.
• Experience within the construction industry is preferred.
• Experience with business correspondence and research preferred.

Skills

• Excellent customer service and professional communication skills.
• Working knowledge of business procedures and excellent writing skills.
• Ability to create documents with speed and accuracy.
• Working knowledge of computer operations and accounting systems.
• Keen attention to detail and good organizational skills.
• Ability to adapt to changing priorities and excel in a fast-paced work environment that includes frequent interruptions.
• Team mindset – flexible to help where the team will benefit most and develop effective professional relationships.
• Focus on delivering results and meeting deadlines – demonstrates sense of urgency as required.

Physical and/or Travel Demands

• No travel required.
• This position is done in a typical office setting, mostly sitting at a desk.
• Frequent use of computer keyboard, monitor, and telephone.
• Some standing, bending, and lifting of light files is required.

Pay

The range for this position has been established at $20 to $25 per hour. The compensation offered to the finalist selected for this role will be based on a variety of factors, including but not limited to internal equity, experience, education, specialty, and training.

Benefits

• Year-end bonus based on company and/or individual performance.
• Paid time off.
• Health, dental, and vision plans.
• Matching retirement contributions.
• Matching 529 contributions.