Administrative Assistant

Job Summary

TTL's Clarksville office is seeking an Administrative Assistant to support the office manager, project managers, staff, clients, and visitors. This role ensures the office operates efficiently and professionally.

Responsibilities

• Answer phones and transfer calls in a friendly, professional, and timely manner.
• Welcome clients, visitors, and employees while creating a positive first impression of the company.
• Handle incoming and outgoing mail, FedEx, UPS, and other deliveries.
• Affiliate with daily office operations and maintain a clean, organized, and professional work environment.
• Maintain office supply inventory, coffee bar, lobby refreshments, and other office resources.
• Cook up meetings, appointments, office events, and employee functions as needed.
• Maintain office records and filing systems.
• Set up projects in Deltek software and ensure compliance with company procedures and billing requirements as needed.
• Review correspondence and reports for accuracy, grammar, formatting, and professionalism.
• Recognize issues requiring immediate attention and communicate them promptly to the Office Manager.
• Provide general administrative support to staff, project managers, and leadership as needed.

Qualifications

• A high school diploma or equivalent is required.
• One to two years of administrative experience is preferred; relevant college education may be considered in lieu of experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong organizational, time management, and multitasking abilities.
• Excellent written and verbal communication skills.
• Detail-oriented with the ability to proofread reports and identify grammatical or formatting errors.
• Self-starter capable of working independently and within a team environment.
• Strong interpersonal skills and a customer-service mindset.
• Ability to remain flexible and adapt to changing priorities.
• Proactive problem-solving skills and a desire for professional growth.

Benefits

TTL provides a great work/life balance along with excellent employee benefits such as a robust health & dental plan, vision, 401(k), flexible spending accounts, and generous paid time off (PTO) accrual.

Pay

The pay for this position is not specified.

Schedule

This position is full-time and works Monday through Friday from 7:30 AM to 4:30 PM.