Administrative Assistant

TSCG is a privately held, commercial real estate company with 20 offices throughout the eastern U.S. and the largest firm in our field in the United States. Since 1984, our retail real estate platform has provided advisory services to tenants, landlords, developers, investors, and financial institutions.

About the role

This in-office position in Vienna, Virginia supports all daily activities related to real estate and general business operations. The Administrative Assistant will assist with office management, client interactions, document preparation, and marketing coordination.

Responsibilities

• Manage office supplies, inventory, and ordering as needed.
• Coordinate with IT for computer updates and installations.
• Maintain a clean and organized office environment.
• Greet clients and guests; answer phone calls at the front desk.
• Respond to incoming inquiries and manage property brochures.
• Maintain marketing materials internally and on various websites/platforms.
• Create direct and mass marketing campaigns; organize feedback.
• Collaborate with GIS and Marketing to produce customized materials (pitch packages, aerials, maps, site plans).
• Assist with market research, prospect analysis, industry reports, void analysis, and property data.
• Update client reports, track property documents, renewal agreements, and legal documents.
• Maintain internal databases for comps, property spreadsheets, and client contact information.
• Prepare closed deal materials and update folders/databases accordingly.
• Coordinate with sign vendors for property signage creation, installation, and updates.
• Download demographic reports and request specialized reports from GIS.
• Act as a resource for troubleshooting and project coordination.
• Assist with TIP reports and expenses.

Requirements

• High School diploma or equivalent.
• Minimum of 5 years of experience in an assistant or similar role.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Publisher).
• Proficient with computers and IT troubleshooting.
• Proficient in Photoshop and Adobe Acrobat Pro.
• Ability to pass a background check and provide references.

Preferred Qualifications

• Previous experience in real estate.
• Familiarity with retail real estate.

Skills

• Ability to prioritize and organize work assignments; delegate and follow up for results.
• Analytical thinking and problem-solving with good judgment.
• Strong attention to detail.
• Proficiency in inputting and accessing database information.
• Positive interaction with clients and prospects, even in challenging situations.
• Ensuring security and confidentiality of company and guest information.
• Ability to work independently 5 days a week in the office.

Benefits

• Competitive benefits package with generous PTO.
• Supportive, open-door environment with a focus on work-life balance.
• Commitment to diversity, inclusion, and professional growth.
• Collaborative culture with a focus on teamwork and innovation.

About TSCG

TSCG integrates Environmental, Social, and Governance (ESG) principles into all aspects of its business, from evaluating opportunities to collaborating with clients. The company is committed to creating value, reducing risk, and enhancing client returns while fostering a positive and supportive workplace.