Administrative Assistant

About the role

We say yes to people seeking help for addiction and mental health. We create pathways to recovery and purpose. We provide the right service at the right time, delivered by people with lived experience. We transform behavioral health systems through innovation, creativity and collaboration.

Responsibilities

• Track construction, remodels, repairs, maintenance, and property improvement projects.
• Coordinate schedules with contractors, vendors, staff, and service providers.
• Maintain project documentation, deadlines, quotes, inspections, and follow-up items.
• Assist with work-order and maintenance tracking through MaintainX.
• Support facilities operations across multiple locations.
• Coordinate meetings, inspections, site visits, and project-related communications.
• Maintain participant files, tracking systems, schedules, and program documentation.
• Track participant hours, program phases, training, work assignments, and advancement.
• Assist with participant intake, orientation, job-readiness activities, and training coordination.
• Coordinate participant schedules with supervisors, treatment obligations, and program activities.
• Support workforce placements and transitions across construction, maintenance, automotive, janitorial, Print & Sign, and other work tracks.
• Assist with documentation for HR, grants, audits, and program