Administrative Assistant

About the role

Provide support to the Site Director by performing a variety of administrative and clerical tasks to ensure day-to-day office operations are organized and efficient.

Responsibilities

• Answer telephones, direct calls, and take messages as needed
• Act as a timekeeper and liaison with HR as needed
• Organize employee engagement events (e.g., birthday cards, sending flowers, company site events)
• Organize lunches for meetings and town halls
• Open and distribute mail
• Manage company P.O. Box
• Coordinate FedEx send-offs
• Forward invoices to the correct department
• Assist employees with expense reports for mileage, boots, and other extraneous expenses
• Ensure the lease is paid and the postage meter is full
• Lead charitable actions, such as Project Graduation
• Support S&OP with additional administrative tasks
• Maintain strong liaison relationships within the community
• Perform additional tasks as needed by leadership

Requirements

• High school diploma or Generalized Education Degree (GED)
• 1-3+ years of office experience
• Proficient in Microsoft Office 365

Skills

• Problem solving
• Verbal and written communication
• Self-motivated
• Team player
• Time management