Administrative Assistant

Tower MRL LLC is seeking an organized, dependable Administrative Assistant / Office Coordinator to provide front-office and administrative support across our operations from our Cottage Grove office. This position serves as a central point of contact for employees, new hires, vendors, and incoming requests.

Responsibilities

• Answer and route incoming calls, messages, voicemail, and faxes and provide general front-desk coverage.
• Receive, scan, distribute, prepare, and send mail and packages; coordinate FedEx and UPS pickups and deliveries.
• Maintain office supplies, paper files, office equipment, phones, and other general office needs.
• Prepare, organize, route, upload, and distribute company documents, job folders, and field materials.
• Prepare new-hire orientation materials, greet new employees, provide office tours, and collect and route onboarding documents and certifications.
• Assist employees with company applications and coordinate setup of company phones and computers.
• Provide billing and accounting support, including entering bills, tracking payment reminders, organizing credit card receipts, and assisting with reconciliation.
• Maintain vendor and subcontractor records and help obtain updated documentation.
• Support fleet administration, including vehicle rosters, registrations, vehicle offboarding, toll passes, windshield repairs, and related records.
• Create jobs and maintain supporting documentation for project managers and field crews.
• Assist with employee certification tracking, pesticide reporting, safety-program administration, and other company compliance requirements.
• Organize materials, supplies, and meals for company training events.
• Assist with employee travel arrangements and other scheduling or logistical needs.
• Provide occasional shop, warehouse, inventory, pickup, and delivery support as needed.
• Perform other general administrative and operational duties as assigned.

Requirements

• 1+ year of administrative, office coordination, or similar professional experience preferred.
• Strong proficiency with Microsoft 365, including Outlook, Excel, Word, and Teams.
• Strong organization, prioritization, follow-through, and problem-solving skills.
• Clear written and verbal communication skills.
• Ability to learn new systems quickly and manage multiple competing priorities.
• Ability to type approximately 50 words per minute.
• Ability to lift and carry boxes, packages, equipment, and materials weighing up to 50 pounds.
• Ability to operate a forklift or obtain company-provided certification.
• Preferred: Construction or telecommunications industry experience; advanced Microsoft 365 skills; Power Automate experience; formal administrative training or certification.

Schedule

• Monday through Friday, 8:00 AM-5:00 PM, with a lunch break.
• Expected 40-45 hours per week.
• This is an in-person position based at our Cottage Grove office.

Pay

$21-$25 per hour, based on experience.

Benefits

• Medical, dental, and vision insurance with Tower MRL paying 60% of premiums.
• Company-paid life and AD&D insurance.
• 80 hours of PTO accrual during the first year.
• Up to 10 paid holidays per year after the applicable waiting period.
• 401(k) with company match up to 4%, subject to eligibility and plan terms.
• Optional accident, critical illness, and short- and long-term disability coverage.