Administrative Assistant

About the role

This full-time position provides administrative support to the Student Service Offices (Admissions, Career Services, and Student Services) and faculty, assisting in the day-to-day operations of the Touro Law Center Great Falls Montana FlexTime JD Program. Based in Great Falls, Montana.

Responsibilities

• Answer telephone and retrieve voice mail and email messages.
• Open and process incoming and outgoing mail.
• Maintain office files and records, both physical and digital.
• Provide excellent administrative support service to faculty, administrators, staff, and students.
• Assist the Director of Admissions with administrative responsibilities as assigned.
• Handle purchasing responsibilities, including:
  • Processing new vendor paperwork.
  • Processing purchase orders.
  • Receiving items.
  • Communicating with vendors and suppliers.
  • Keeping accurate records.
• Assist with student attendance records.
• Support faculty secretarial needs, including:
  • Typing, preparing assessments, mid-term exams, and final exams.
• Perform other duties as assigned.

Requirements

• Bachelor’s Degree preferred.
• Experience as an administrative assistant preferred.

Skills

• Strong organizational skills and attention to detail.
• Ability to prioritize tasks and manage time effectively.
• Ability to multi-task.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to learn and use other relevant software and tools (Banner, Canvas, Siera, etc.).

Working Conditions

• Extensive use of computers.
• Extensive time sitting.
• Able to lift up to 10 lbs.

Pay

Salary range: USD $38,360.00 – $47,950.00 per year.