Administrative Assistant
or drop it. We have location, reports to, employment type, compensation. Those are minor metadata; we can put them in a short
maybe after heading? But we should not create headings for them unless they are substantive. Probably we can include a
with that info. We must not repeat the job title as a heading. The page already shows it. So we should not have
Administrative Assistant
. Use headings for sections: About the role? Actually we have "About Liberty Center One" (company description) maybe as "About the company"? But rule says usefor section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should map content to those headings where appropriate. We have: - About Liberty Center One: could be "About the role"? Actually "About the role" is a heading for description of role. But we have separate "The role" paragraph. Could use "About the role" heading for that paragraph. - Responsibilities: "What you’ll do" list. - Requirements/Qualifications/Skills: "Who you are" list (experience, skills, etc.) plus "Nice to have" maybe as optional but we can include in same section or separate? Probably combine into Requirements. - Benefits: "What we offer" list. - Pay: compensation info: "Starting at mid-$40k commensurate with experience, plus benefits". Since we have benefits separate, we could put Pay section with that salary info. However rule: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state compensation. So we can include Pay section. - Schedule: not mentioned (full-time). Could we infer? It's mentioned employment type: Full-time. That's schedule? Might be considered schedule. But rule: only include if posting actually states them. It does state Full-time. So we could include Schedule section with Full-time. However they said prefer a few substantive sections over many thin ones. Might combine employment type into a short paragraph rather than separate Schedule heading. Safer to not create Schedule section if it's thin. We'll omit Schedule. - Location and reports to: minor metadata, we can put in a
after headings. We must not include boilerplate like EEO, equal opportunity, application instructions, etc. Remove "How to apply", "Absolutely no phone calls...", "Liberty Center One is an equal opportunity employer." etc. Also remove duplicated lines (the posting appears repeated multiple times). We need to preserve all substantive information but not repeat. So we need to deduplicate. Let's extract substantive content: Company description: "Liberty Center One brings decades of experience providing secure cloud hosting and datacenter services for businesses. As a Midwest-based IT infrastructure solutions provider, we specialize in data protection, colocation, white-glove cloud migration, and backup and disaster recovery solutions backed by highly skilled professionals ready to support critical business needs. From our data centers in Cincinnati, OH and Royal Oak, MI, we support organizations across a wide range of industries that depend on secure, always-available infrastructure." Role description: "We’re hiring an Administrative Assistant to be the organizational backbone of our Cincinnati office. You’re the person who keeps things running behind the scenes — files saved where they should be, expenses and requests moving, travel booked, vendors and clients taken care of, and new hires set up for a smooth start. If you take quiet pride in a well-run office and in being the person everyone can count on to have it handled, this is your seat." Responsibilities (What you’ll do): - Filing & records management. Own digital filing and records management in our company SharePoint site — uploading, organizing, naming, and version-controlling documents so the team can find what it needs fast, and keeping records retained and archived in line with company policy. - Expense & time-off tracking. Track and manage employee expense reports and vacation/PTO requests — collecting submissions, checking them for completeness, routing them for approval, and keeping accurate records. - Bookkeeping & accounts payable. Enter and code transactions, process and track vendor invoices and payments, and keep day-to-day financial records accurate and current — the routine bookkeeping that keeps the office’s finances clean, short of full-cycle reconciliation. For the right person, this side of the role can grow over time. - Marketing & event support. Assist with marketing activities, event registrations, correspondence and miscellaneous related tasks. - Travel coordination. Book and coordinate travel — flights, hotels, and ground transportation — for staff and leadership. - Vendor & client correspondence. Serve as a friendly, professional point of contact for vendors and clients by phone and email, handling routine correspondence and follow-up. - Onboarding & HR support. Assist with employee onboarding and HR paperwork — preparing documents, helping set up new hires, and keeping personnel records accurate and current. - Keep the office running. Handle day-to-day office coordination, including ordering and picking up team lunches, managing supplies, and general office errands. Requirements (Who you are): - 5+ years of administrative, office-support, or coordinator experience (or equivalent) - Comfortable using modern internet technology, including Microsoft 365 — Outlook, Word, and Excel — and with SharePoint, or a quick study who can own it fast - Working bookkeeping skills, including accounts-payable / receivable, vendor-payment experience, and comfort in accounting software such as QuickBooks - Exceptionally organized and reliable, with genuine follow-through — things don’t fall through the cracks on your watch - Discreet and trustworthy with confidential information (you’ll handle HR, expense, and personnel records) - Clear, professional written and verbal communication - Valid driver’s license and reliable transportation for lunch pickups and local errands Nice to have (optional): - Broader finance-support or full accounts-payable cycle experience - Familiarity administering or organizing content in SharePoint / Microsoft 365 - Prior experience in professional services, IT, or B2B office environment - Connectwise PSA software experience or similar Benefits (What we offer): - Comprehensive benefits package featuring health / dental / vision, retirement/401(k) with company match and paid vacation days - A visible, central role where your organization and attention to detail keeps the whole office running well - We believe that a strong work ethic, a drive for continuous improvement, and the ability to share a good laugh each day with your co-workers are key ingredients for a successful team. Pay: Starting at mid-$40k commensurate with experience, plus benefits (but benefits already covered). Could just say "Starting at mid-$40k commensurate with experience". Since benefits separate, we can mention salary. Location/Reports to/Employment type: "Location: Cincinnati, OH — on-site", "Reports to: Managing Director", "Employment type: Full-time". We can combine into a short paragraph. Now produce HTML: We need
headings for each section we include. Possible sections: - About the role (maybe combine company description and role description? Actually "About the role" heading could contain the role description paragraph. Company description could be "About the company" but not in list. Could use "About the role" for role description, and maybe a preceding
for company description? But rule says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests those as examples. We could also add a heading like "About Liberty Center One" but not in list; maybe better to stick to given examples. Could treat company description as part of "About the role"? Might be odd. However we could add a
before headings for company description. Let's do:
Liberty Center One brings decades of experience providing secure cloud hosting and datacenter services for businesses. As a Midwest-based IT infrastructure solutions provider, we specialize in data protection, colocation, white-glove cloud migration, and backup and disaster recovery solutions backed by highly skilled professionals ready to support critical business needs. From our data centers in Cincinnati, OH and Royal Oak, MI, we support organizations across a wide range of industries that depend on secure, always-available infrastructure.
About the role
We’re hiring an Administrative Assistant to be the organizational backbone of our Cincinnati office. You’re the person who keeps things running behind the scenes — files saved where they should be, expenses and requests moving, travel booked, vendors and clients taken care of, and new hires set up for a smooth start. If you take quiet pride in a well-run office and in being the person everyone can count on to have it handled, this is your seat.
Responsibilities
- Filing & records management. Own digital filing and records management in our company SharePoint site — uploading, organizing, naming, and version-controlling documents so the team can find what it needs fast, and keeping records retained and archived in line with company policy.
- Expense & time-off tracking. Track and manage employee expense reports and vacation/PTO requests — collecting submissions, checking them for completeness, routing them for approval, and keeping accurate records.
- Bookkeeping & accounts payable. Enter and code transactions, process and track vendor invoices and payments, and keep day-to-day financial records accurate and current — the routine bookkeeping that keeps the office’s finances clean, short of full-cycle reconciliation. For the right person, this side of the role can grow over time.
- Marketing & event support. Assist with marketing activities, event registrations, correspondence and miscellaneous related tasks.
- Travel coordination. Book and coordinate travel — flights, hotels, and ground transportation — for staff and leadership.
- Vendor & client correspondence. Serve as a friendly, professional point of contact for vendors and clients by phone and email, handling routine correspondence and follow-up.
- Onboarding & HR support. Assist with employee onboarding and HR paperwork — preparing documents, helping set up new hires, and keeping personnel records accurate and current.
- Keep the office running. Handle day-to-day office coordination, including ordering and picking up team lunches, managing supplies, and general office errands.
Requirements
- 5+ years of administrative, office-support, or coordinator experience (or equivalent)
- Comfortable using modern internet technology, including Microsoft 365 — Outlook, Word, and Excel — and with SharePoint, or a quick study who can own it fast
- Working bookkeeping skills, including accounts-payable / receivable, vendor-payment experience, and comfort in accounting software such as QuickBooks
- Exceptionally organized and reliable, with genuine follow-through — things don’t fall through the cracks on your watch
- Discreet and trustworthy with confidential information (you’ll handle HR, expense, and personnel records)
- Clear, professional written and verbal communication
- Valid driver’s license and reliable transportation for lunch pickups and local errands