Administrative Assistant

About the role

Thompson Engineering is seeking a detail-oriented Administrative Assistant to join our team. This role provides clerical and office support to ensure efficient daily operations.

Responsibilities

• Manage and coordinate schedules for assigned personnel
• Prepare correspondence, reports, and client documents from dictation, handwritten notes, and general instructions
• Review and edit outgoing materials for accuracy and clarity
• Create and maintain project and activity files
• Prepare project setup information and billing profiles
• Maintain records of engineer licensure, training, and certifications
• Draft PowerPoint presentations for client meetings
• Prepare agendas and meeting notes for staff and in-house meetings
• Maintain client information and assist with client communications
• Auxiliary support for billing, invoice review, and project expenditure tracking
• Maintain laboratory test logs and transfer data to accounting

Qualifications

• High School diploma or equivalent required; Associate's degree in a relevant field preferred
• 3–5 years of administrative experience in a professional office environment
• Valid driver's license
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, Publisher, and Adobe Standard preferred
• Willingness to work flexible schedules and overtime as needed
• Ability to work on-site in a heavy construction setting
• Flexibility and willingness to travel when needed

Physical Requirements

• Ability to sit for extended periods and operate office equipment
• Ability to stoop, bend, and file documents
• Effective verbal and written communication skills
• Safety awareness and ability to safely operate a motor vehicle
• Ability to lift and carry up to 25 lbs

About Thompson Engineering

Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection. Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Today, we are recognized for delivering innovative solutions to complex infrastructure and building challenges. From initial assessments to project completion, Thompson Engineering remains a trusted leader across the Southeast.