Administrative Assistant

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Responsibilities

• Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials.
• Evaluate programs, provide input in the decision-making process, and administer new policies and programs.
• Maintain highly confidential personnel files and payroll records.
• Track available positions, compile information for job descriptions, new job openings, and employee searches.
• Interpret policies/procedures and transmit decisions and directives for the benefit of support staff, faculty, and student assistants.
• Maintain calendars, organize meetings, coordinate special events and travel arrangements, and compose correspondence.
• Update and manage computer database and file systems.
• Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.
• Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department.
• Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.
• Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public, and providing explanations.
• Act as a liaison between the department and the university community.
• Assign, train, supervise, and review the work of designated clerical support personnel and student assistants.
• Work on an as-needed basis with college departments and schools experiencing heavy workloads to help meet deadlines.

Requirements

• Requires 18 months of education or training beyond high school.
• Minimum of 2 years of experience in office/clerical procedures.
• Ability to coordinate programs, work in a fast-paced environment, and utilize new technology.
• Advanced computer skills including word processing, spreadsheet, and database software packages.
• Strong interpersonal, problem-solving, and research skills.
• Leadership and functional guidance over nonexempt staff, including general scheduling, assigning tasks, and monitoring work activities.

Pay

This is a Union position with a salary Grade of 109. Salary determination is subject to the (SBU/CWA) Collective Bargaining Agreement. FLSA Status: Non-Exempt.