Administrative Assistant

Essential Duties And Responsibilities

• Establish and maintain effective working relationships with employees, other agencies and the public.
• Draft written responses or replies by phone or e-mail, when necessary, respond to regularly occurring requests for information.
• Responsible for establishing priorities and meeting deadlines as directed.
• May be responsible for actions related to payroll processing, including time off requests and approval of timecards.
• Keep Corps management team apprised of appointments, office situations, administrative needs, property issues and supplies needed.
• Maintain files in compliance with The Salvation Army (TSA) systems including correspondence, financial materials, and all corps office related data.
• Collect data, track, and implement statistics as needed.
• Regulate for proper compliance to TSA policy all necessary paperwork for Safe from Harm (SFH), maintain full and accurate records pertaining to SFH.
• Preparation of required statistical, financial, reimbursements, deposits and other reports as needed.
• May attend as assigned committees and meetings, help gather/order necessary items for events, assist and attend events.
• Track information relating to special projects as assigned, to include Christmas efforts and volunteers.
• Track/maintain office equipment and order office supplies.
• Responsible for basic accounting functions for Corps to include expense reports, reimbursements, receipts and other duties as assigned.
• Driving is an essential function of the position.

Qualifications

• High School Diploma or general education degree (GED) required, with 6 months-related experience.
• Ability to be flexible and able to work on multiple projects or tasks simultaneously.
• Intermediate Microsoft Word and Excel skills, and the ability to access payroll, timekeeping, and personal data via a web-based system.
• Administrative skills include utilization of standard office equipment, data entry, 10-key, attention to details and filing.
• Good communication skills both written and spoken, and ability to maintain effective working relationships.
• Demonstrated ability to handle confidential matters.

Physical Requirements

• Good speaking, hearing and vision ability and excellent manual dexterity.
• Ability to stand, bend and reach for extended periods of time, dexterity of hands and fingers to operate cleaning equipment.
• This position will require the ability to lift and/or move more than 25 pounds occasionally.