Administrative Assistant at the Root Farm

Core Responsibilities

• Type and maintain correspondence including letters, memos, contracts, forms, reports, logs, and charts as required by the program or department.
• Coverage of program or department office support function; oversight of work of assigned clerical staff as needed.
• Attend committee meetings as requested, take minutes, and distribute.
• Maintain filing system, update as needed to keep current.
• Generate and maintain department or program specific reports, charts, and records as directed.
• Process incoming telephone calls, refer to appropriate staff, take messages and respond to requests for information.
• Affiliate in scheduling, which may include appointments, program or department trainings or meetings, and special events.
• Record by date incoming mail, route, and distribute.
• Research and requisition supplies and equipment, and verify delivery.
• Act as liaison for the program; promote positive communications.
• Establish a work environment that creates positive communication between supervisors and employees and assimilates new employees to the program’s culture, values and mission.
• Ensure compliance with all pertinent government and agency regulations and operating standards.
• Develop a comprehensive recruitment plan to attract a diverse cadre of volunteers to support agency programs and services.
• Interviews, screens, and selects applicants based on skills, qualifications and appropriateness to the assignment, insuring that the agency’s needs and interests are top priority.
• Obtain references and medical clearances for each volunteer service, if required.
• Develops and conducts a comprehensive volunteer training program.
• Develops written policies and procedures governing volunteer service to the agency, including policy and procedure manual, volunteer handbook, and assignment guides.
• Schedule volunteers based on program needs.

Qualifications

• High School Degree or equivalent.
• 3-5 years of related experience.
• Must possess an ability to work with animals, specifically horses.
• Must have a valid NYS Driver’s License.

Benefits

• Competitive benefits and salary to include a low-cost individual health insurance plan, dollar for dollar retirement match (up to 7%), life insurance, voluntary benefits and generous paid time off.
• Comprehensive Health/Dental/Vision
• Direct Deposit
• Flexible Spending Account (FSA)
• Retail Plan 403(b)
• Life Insurance
• Voluntary Benefits
• Employee Assistance Program (EAP)
• Generous PTO Plans (Sick, Vacation and Employee Leave)