Administrative Assistant

Essential Duties and Responsibilities

• Provide the necessary information for our financiers including daily reconciliations of cash, petty cash, monthly credit cards report, travel expenses, medical insurance expenses (health/dental and vision).
• Reconciles all accounts and resolves any discrepancies.
• Tracks cash flow for an auxiliary operation, department, or grant by monitoring expenditures, requesting funds, preparing cash operating plans, etc.
• Prepares financial reports, statements and spreadsheets to consolidate financial activities which are utilized by management.
• Performs some accounting and financial tasks including closely working with accountant’s bookkeepers to track and correctly document expenses and inflows.
• Supervise the intake and distribution of goods and food products.
• Quality checks current stock/inventory control systems.
• Plans for future stock and inventory needs.
• Produces reports to assure compliance with grant requirements.
• Manages daily inventory of food purchases and donations.
• Supports health and safety of work environment.
• Participates in disaster relief or emergency-related duties.
• Attends training to ensure compliance with current food management regulations.
• Affords assistance with community food drives and other related food events.
• Aids as needed on all other miscellaneous matters identified by CEO.