Administrative Assistant

About the role

The Administrative Operations organization plays a critical role in enabling Aerospace’s mission and business by delivering exceptional administrative services, driving operational efficiency, and fostering a culture of collaboration and continuous improvement.

Responsibilities

• Provide collaborative administrative support to ensure smooth operations
• Execute in-person and system-submitted requests, processes, and procedures with accuracy and efficiency
• Provide enterprise-wide onsite support by partnering with Facilities, EHS, EIS, People Operations, Corporate Communications, and Security to deliver responsive solutions to foster a safe, efficient, and productive work environment
• Utilize essential tools and technology to complete work effectively
• Support small to medium projects by executing tasks and timelines
• Address minor operational issues, identify solutions, and coordinate follow-through
• Participate in initiatives to enhance efficiency and workflow
• Deliver responsive support by engaging with stakeholders, addressing in-person requests, supporting onsite needs, and coordinating solutions across various locations
• Maintain clear, professional communication and contribute to team efforts
• Adjust to changing priorities and varying requests
• Support new initiatives by executing tasks and driving results
• Apply automation for designated tasks
• Make practical, tactical decisions to support business operations

Requirements

• High School Diploma or equivalent
• 2 or more years of experience as an administrative professional or similar role
• Experience with strategic execution of tasks, organization, detail-oriented, writing, and proofreading
• Tech proficiency across a wide range of tools and platforms such as Microsoft Office applications including Outlook, Word, PowerPoint, SharePoint and Excel and meeting tools such as Teams
• Experience collaborating, problem-solving, using emotional intelligence, diplomacy, judgment, and decision-making, across all levels of the organization
• Ability to rapidly adapt to changing environments and priorities
• Ability to handle sensitive information appropriately
• Ability to work independently and cooperatively with a team to contribute innovative solutions and resolve issues
• Ability to maintain regular onsite attendance to foster strong, in-person relationships with stakeholders and team members

Qualifications

• Current and active TS/SSBI/SCI security clearance, which is issued by the U.S. government. U.S. citizenship is required to obtain a security clearance.

Skills

• Administrative Support
• Task Execution
• Workplace Services
• Technology Proficiency
• Project Coordination
• Problem Solving
• Process Improvement
• Internal Client Focus
• Communication & Collaboration
• Adaptability
• Leadership & Initiative
• Automation & Optimization
• Decision-Making

Benefits

Individuals will be considered for employment without regard to race, age, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender, gender identity or expression, color, religion, genetic information, marital status, ancestry, national origin, protected veteran status, physical disability, medical condition, mental disability, or disability status and any other characteristic protected by state or federal law. If you’re an individual with a disability or a disabled veteran who needs assistance using our online job search and application tools or need reasonable accommodation to complete the job application process, please contact us by phone at 310.336.5432 or by email at peoplemangmnt.mailbox@aero.org . You can also review Know Your Rights: Workplace Discrimination is Illegal.