Administrative Assistant

Key Responsibilities

• Answer and route phone calls, emails, and inquiries promptly and professionally.
• Serve as the first point of contact for visitors to the office site, manage visitor registration system and tracking.
• Aid with travel arrangements and expense reimbursements.
• Support meeting logistics, including conference room management, room setup and materials.
• Generate weekly reporting.
• Aid with project coordination and follow-up on action items.
• Support internal communications and company events.
• Ensure general office organization and maintain office supplies.

Human Resources Support

• Aid with recruitment activities, including pre-interview screening and scheduling interviews.
• Aid with new-hire onboarding activities, prepare materials, and ensure completion of required documentation.
• Track and update information across systems, ensuring employee records and hiring data remain current and organized.
• Maintain accurate and confidential employee records, both digital and physical.
• Help plan employee engagement activities, trainings, and company events.
• Absorb compliance with company policies and assist with policy updates.

Qualifications

• 2+ years of administrative experience required; HR support experience preferred.
• Strong organizational and time-management skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to handle sensitive information with discretion and professionalism.
• Strong interpersonal skills and a customer-service mindset.
• Comfort with learning new software and office tools.
• Familiarity with Workday preferred.