Administrative Assistant

Responsibilities

• Schedule and track client meetings and support, including Board and Regulatory meetings
• Domestic and International Travel arrangements; expense claims, expedited travel services
• Cooking and coordination of departmental meetings, events, and Town Halls.
• Manage logistics for visitors
• Aid with the onboarding process of new hires and transfer candidates
• Ordering, replenishment, arrangement and distribution of departmental supplies
• Maintain current e-mail distribution lists in Outlook
• Modification and distribution of departmental reports
• Completion of any reasonable projects or tasks, as requested by management
• Manage principals' inbox/outbox with extensive follow up as needed
• Utilize several applications, both proprietary systems and the Microsoft Office Suite

Requirements

• A minimum of 2+ years of relevant experience
• Excellent calendar management skills, including the coordination of complex executive meetings
• Well organized, detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees
• Experience handling confidential materials at all levels
• Undergraduate degree in related business field of study
• Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel and PowerPoint
• Experience in coordinating travel (both Domestic and International) and extensive experience in expense reporting
• Knowledge of principles and processes for providing customer and personal services
• Demonstrated ability to quickly learn and become proficient with a variety wide range of software applications, including both proprietary systems and the Microsoft Office suite (Word, Excel, PowerPoint, Outlook)