Administrative Assistant

Position Overview

We are seeking a professional, friendly, and customer-focused Front Desk Administrative Assistant to serve as the first point of contact for visitors, clients, vendors, and employees. This role is ideal for someone who enjoys creating a welcoming experience, thrives in a fast-paced office environment, and can balance front desk responsibilities with operational and administrative support.

Key Responsibilities

• Greet and direct all visitors with professionalism, enthusiasm, and courtesy.
• Create a positive first impression for clients, vendors, job candidates, and guests.
• Notify employees when visitors arrive and assist with building access when required.
• Manage visitor sign-in procedures, badging, and visitor records.
• Maintain a clean, organized, and professional reception area.
• Provide a white-glove guest experience by offering refreshments and assistance when appropriate.
• Establish and maintain strong working relationships with clients, vendors, contractors, and building personnel.
• Cook up to coordinate meeting room reservations and assist with event logistics.
• Support office operations including shipping and receiving, mailroom, printer, and copy services.
• Order and maintain office and guest supplies as needed.
• Conduct visual inspections of conference rooms, guest areas, and supply spaces to ensure readiness.
• Provide administrative support to office personnel and other departments as requested.
• Maintain reception schedules and ensure front desk coverage at all times.
• Identify operational issues and communicate solutions to office leadership.
• Serve as a liaison with property management and building services.
• Coordinate maintenance requests, including heating/cooling issues, lighting, carpet cleaning, and general office needs.
• Maintain updated vendor and building contact information, including security and engineering contacts.

Qualifications

• Required Experience:
• 1–3 years of experience in one or more of the following: Front desk or reception support, Administrative assistance, Shipping and receiving, Mailroom operations, Printer and copy services, Guest services or hospitality support, General office operations.
• Desired Skills:
• Friendly, professional demeanor and positive attitude.
• Exceptional customer service and white-glove service mindset.
• Strong attention to detail and organizational skills.
• Experience interacting with executives, clients, and vendors.
• Excellent written and verbal communication skills.
• Able to multitask and prioritize in a busy office environment.
• Dependable and flexible with changing business needs.
• Proficient with standard office technology and administrative tools.

Job Type & Location

This is a Contract position based out of Chicago, IL.

Pay And Benefits

The pay range for this position is $21.00 - $25.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
• Workplace Type
• This is a fully onsite position in Chicago, IL.

Application Deadline

This position is anticipated to close on Jul 20, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership.

About TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities.