Administrative Assistant

About the role

TEGNA Inc. helps people thrive in their local communities by providing trusted local news and services across 64 television stations in 51 U.S. markets, reaching more than 100 million people monthly. WBIR, the TEGNA-owned NBC affiliate in Knoxville, Tennessee, seeks a dynamic Administrative Assistant to provide high-level administrative and project management support to the President and General Manager and station leadership. This role ensures smooth day-to-day operations, coordinates key projects, and manages communication flow between departments in a fast-paced media environment, requiring a high level of discretion and strict confidentiality of proprietary information. This is a great opportunity to be part of a leading media organization and help shape a positive, innovative culture at WBIR while serving the East Tennessee community.

Responsibilities

• Provide administrative support for various departments including News, Sales, and Technology with the utmost confidentiality.
• Develop and Lead Employee Care Initiatives:
  • Help onboard new employees, preparing I-9 documents and photo ID badges.
  • Plan and coordinate meetings, events, and parties, including ordering meals and catering.
  • Maintain messaging on station video boards to enhance staff communication.
  • Write and publish monthly station newsletter highlighting department updates, birthdays, anniversaries, and upcoming events.
• Collaborate with News Director, Director of Sales, and Head of Technology on executing internal and external plans.
• Assist in organizing and tracking station projects including strategic planning, town halls, and other staff events, using proficiency in office technologies (Microsoft Word, Excel, PowerPoint, etc.).
• Oversee general office support including copying, faxing, mailing, and filing.
• Order and manage office supplies, badges, and business cards as needed.
• Work cooperatively with vendors and suppliers.
• Make travel arrangements for employees such as booking flights, cars, and hotels.
• Help leadership team prepare reports and presentations.
• Other duties and responsibilities as needed.

Requirements

• 3–5 years’ experience providing administrative support to a medium-sized organization.
• College degree preferred.
• Knowledge of the MS Office suite (Word, Excel, PowerPoint) and the technical aptitude to learn new systems.
• Collaborative communicator with excellent written and verbal skills.
• Self-starter who can think critically, make sound decisions, and follow through on projects/tasks with little or no supervision.
• Ability to understand and anticipate the needs of different departments and support each effectively.
• Strong attention to detail and organization with the ability to track multiple projects and deadlines.
• Help prepare presentations and manage presentation logistics, including room reservations, A/V equipment,