Administrative Assistant

About the Role

Performs a variety of clerical and service functions to support the efficient operation of the division.

Responsibilities

• Provide service for incoming calls, visitors, and correspondence to the Aerostar office.
• Perform administrative functions such as creating documents, handling mail, ordering supplies, accepting deliveries, notary service, preparing expense reports, and maintaining filing.
• Coordinate meeting arrangements.
• Perform various routine administrative tasks for the leadership team.
• Assist with projects within Aerostar.
• Depending on role, coordinate the collection, storage, and distribution of marketing materials.
• Assist with event planning and logistics.
• Assist with facilities management, including coordinating with vendors and service providers.
• Coordinate maintenance and parking with building management company.
• Flex hours to support special events and occasional overtime.
• Demonstrate the Aerostar values in daily actions.
• Maintain a clean and safe work area.
• Follow established safety and ergonomic standards.
• May be called upon to perform comparable duties of a similar or related nature and/or assist in other areas as needed.
• Learn, understand, continuously improve, and promote Aerostar’s quality management system in accordance with ISO standards.

Requirements

• High school diploma or equivalent education.
• Minimum 2 years related administrative experience is preferred.
• Exceptional oral and written communication, and customer service skills.
• Proficient with computers, including Microsoft Office programs.
• Strong organizational and problem-solving skills.
• Ability to be flexible and multitask.
• Team player who is self-motivated and has the ability to work with minimal supervision.
• Ability to communicate effectively with team members and leadership staff.
• Minimal travel may be required.
• Annual Motor Vehicle Record (MVR) check required (refer to Aerostar Vehicle Operations Policy for guidelines).

Physical Requirements and Working Conditions

• Physical Requirements: Required to sit, stand, walk, bend, and reach. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Working Conditions: Exposure to a normal office environment. Position may occasionally require entering a production environment, including exposure to noise, moving machinery, and varied temperatures.

Benefits

• Health and disability insurance.
• 401(k) match.
• Flexible spending accounts/HSAs.
• Employee Assistance Program (EAP).
• Tuition reimbursement.
• Parental leave.
• Paid time off (PTO) and company-paid holidays.

Programs and eligibility may vary based on hire date, classification, and schedule.