Administrative Assistant

Tanaq Management Services (TMS) delivers professional, scientific, and technical services and information technology (IT) solutions to federal agencies in the health, agriculture, technology, and other government services. TMS is a subsidiary of the St. George Tanaq Corporation, an Alaskan Native Corporation (ANC) committed to serving Federal customers while also giving back to the Tanaq native community and shareholders.

About The Role

We are seeking an Administrative Assistant to support a project for one of our federal clients. The Administrative Assistant will perform various activities supporting functional areas such as finance, purchasing, human resources, or for a specific project/business/technical unit. This is a hybrid remote position based in Atlanta, GA that may require some onsite work at the customer's location.

Responsibilities

• Gather, collect, record, track, and verify data and information from multiple sources.
• Perform day-to-day operations, ensuring that policies and procedures are followed, that goals and objectives are met, and that services and projects are accomplished efficiently and effectively; take corrective action as necessary.
• Maintain records that provide for the proper evaluation, control, and documentation of assigned activities; prepare a variety of written correspondence, reports, and other materials as appropriate.
• Use MS Office Suite to compile and generate reports, timelines, tables, graphs, correspondence, and presentations.
• Assist staff with travel arrangements such as researching hotel locations and costs, gathering travel requests, researching cost estimates, and preparing orders and vouchers in the travel system ICAP.
• Assist PMO/PCO with property changes and updates.
• Provide travel support.
• Provide on/offboarding support to staff.
• Provide administrative support to directors, portfolio managers and team leaders and participate in weekly and monthly meetings.
• Provide Executive Administrative support and backup.
• Provide Executive Administrative support to the Deputy Director of Management and Operations.
• Other responsibilities as assigned.

Requirements

• At least 3 years of administrative assistant experience in a healthcare-related or public health setting.
• Excellent attention to detail.
• Experience with analyzing and reviewing documents.
• Prior administrative assistant support experience.
• Demonstrated experience using MS Excel with Intermediate to advanced skill level.
• Proficiency in MS Office Suite, Teams and SharePoint.
• Strong interpersonal and communication skills (both written and oral).
• Ability to work both independently and collaboratively on a team, particularly with multidisciplinary staff from different healthcare organizations/agencies.
• Ability to handle confidential information.
• Ability to obtain a government clearance.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Qualifications

• High School diploma with a minimum of 6 years of administrative assistant experience; or Bachelor’s degree with a minimum of 3 years of administrative assistant experience.

Preferred Qualifications

• Prior work experience at federal, state or local public health settings, ideally supporting the federal government.
• Experience using federal government public health tools.
• Experience preparing standard federal government administrative documentation, such as small purchase requests, training requests, Credit Card Purchasing System (CCPS) requests, Vendor Supplied Training System (VSTS) requests, etc.
• Experience coordinating federal government travel orders, including inputting and processing in the CONCUR travel system.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• May need to lift up to 25 pounds occasionally.