Administrative Assistant

Skills: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint - Highly DesiredPrior administrative experience - Highly Desired Duties: Support department leadership, manage calendars and phones, organize meetings, maintain records, order and track, and perform general administrative tasks. Execute tasks autonomously and efficiently, with attention to detail. Support the day-to-day functions in a fast-paced environment, including administrative support of team leadership. Maintain a customer service approach, and communicate in a positive, professional manner. Respond to and resolve requests in a timely and efficient manner. Perform general administrative tasks including managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, ordering supplies, filing, and organizing, executing internal processes for the highest efficiency. Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. Create PowerPoint presentations, Excel spreadsheets, newsletters, reports, minutes, and agendas as requested. Act as a support for the Total Rewards/HR team. Work effectively and efficiently with each member of the team to assist as needed. Supplier Notes / Candidate Profile: Seeking an experienced Administrative Assistant / Executive Scheduling Coordinator to provide temporary remote support for the executive leadership team while a permanent Project Coordinator search is underway. The primary focus of this assignment will be: Executive calendar management for the Chief Medical Officer and Associate Chief Medical OfficerComplex scheduling and coordination of meetings across multiple stakeholdersManaging meeting requests, calendar conflicts, and prioritization of appointmentsMaintaining accurate calendars and ensuring efficient coordination of leadership schedulesProviding high-level administrative support related specifically to scheduling and calendar functions This is not a traditional Administrative Assistant role and will not require the full range of general administrative responsibilities. The manager is specifically seeking candidates with strong executive scheduling experience and a demonstrated ability to manage complex calendars for senior leaders. Preferred Qualifications: Recent experience supporting executive-level leadersAdvanced calendar management and scheduling skillsExperience coordinating high-volume meetings across multiple departments and stakeholdersStrong communication, organization, and prioritization abilitiesAbility to work independently in a remote environment Additional Preference: Candidates who are already credentialed within the health system or have recently completed an assignment within the health system are encouraged, as this may help expedite onboarding. Please submit candidates with specific executive calendar management experience highlighted on their resumes. Schedule Notes: 8a - 4p