Administrative Assistant

About the role

T-Solutions is seeking an Administrative Assistant to support the Port Engineer Program and its leadership team across multiple Fleet Concentration Areas. This role provides administrative and program support to the Port Engineers (PEs), Navy Senior PEs, Local Senior PEs (LSPEs), Assistant Program Managers (APMs), and Combat Systems PEs (CSPEs).

Responsibilities

• Provide administrative and program support to the Port Engineers (PEs), Navy Senior PEs, Local Senior PEs (LSPEs), Assistant Program Managers (APMs), and Combat Systems PEs (CSPEs) across supported Fleet Concentration Areas, including San Diego, Pearl Harbor, Everett, and other locations as directed.
• Maintain accurate and current program records, trackers, databases, and spreadsheets, including CMAV lock letters, CFOM reports, PB4M reports, training records, professional development report cards, ship status, contact lists, and other program documentation.
• Support contractual and program compliance by tracking recurring deliverables, monitoring submission timeliness, maintaining auditable records, identifying discrepancies, and coordinating follow-up with LSPEs, APMs, PEs, and program personnel.
• Prepare and distribute recurring PE training progress, compliance, and professional development reports to support management review, program oversight, and reporting requirements.
• Prepare, process, and track purchase requisitions and coordinate vendor support for approved program needs, including materials, supplies, coveralls, business cards, and related administrative items.
• Support onboarding of new PEs and maintain communication with government and contractor personnel regarding leave schedules, contact updates, coverage planning, and program requirements.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed.
• Career Opportunity

Requirements

• A high school diploma or equivalent required; an associate's degree preferred.
• Three or more years of administrative, program support, or operations support experience, preferably in a DoW, Navy, government contracting, maintenance, or logistics program environment.
• Familiarity with Navy maintenance, material readiness, reporting, or administrative systems; ability to retrieve, organize, maintain, and update program data and reports.
• Experience developing, maintaining, and controlling documentation, trackers, spreadsheets, records, file structures, and data management systems supporting DoW or government programs.
• Experience tracking recurring deliverables, monitoring submission timeliness, identifying discrepancies, maintaining accurate records, and coordinating follow-up actions for management review or compliance purposes.
• Experience maintaining training records, tracking course or certification completion, and preparing recurring training progress, compliance, or professional development reports.
• Familiarity with purchase requisition processes, supply procurement support, vendor coordination, and administrative purchasing documentation.
• Experience preparing, routing, proofreading, and coordinating formal correspondence, reports, briefing materials, meeting minutes, action items, and other communications for senior-level stakeholders.
• Proficiency with Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint; ability to maintain spreadsheets, trackers, file structures, and basic databases.
• Strong organizational, follow-up, and time-management skills with the ability to manage multiple priorities, deadlines, projects, and recurring reporting requirements independently.
• Excellent written and verbal communication skills, strong attention to detail, and the ability to ensure accuracy, completeness, and quality of administrative products and program data.
• Ability to exercise discretion, professionalism, and sound judgment when supporting senior military, government civilian, contractor, vendor, and program personnel.
• Working knowledge of Naval administrative and correspondence policies, instructions, and standard office procedures preferred.

Qualifications

• Active DoW Secret security clearance is highly desired; however, candidates eligible to obtain and maintain a DoW Secret security clearance will be considered.
• The selected candidate will receive a contingent offer if they do not hold an active clearance.
• A start date will be established once an final Secret clearance is granted.
• Must be a U.S. citizen.
• Must possess a valid Driver’s License.
• Must have reliable transportation to and from various work locations.
• Must maintain the capability to communicate with their supervisor or manager when not in the office. This includes using their equipment and services for business-related purposes.
• The compensation for this position includes incidental costs for work-related usage of their personal devices.

Physical Requirements

• Sitting for long periods of time, standing, walking, crouching, and kneeling.
• Reaching, handling, and using equipment, keyboards, and mobile devices.
• Lifting boxes (files and supplies) up to 20 lbs.

Benefits

This position offers a minimum salary of $65,000 per year and a maximum salary of $80,000 per year. Minimum salary is not inclusive of any applicable benefits, bonuses, or performance spot awards.

Pay

$65,000 - $80,000 annually

Schedule

Full-time, Monday through Friday, 8:00 AM - 5:00 PM

Skills

• Microsoft Office Suite proficiency (Outlook, Word, Excel, PowerPoint, Teams, SharePoint)
• Administrative and program support experience
• Navy maintenance, material readiness, reporting, or administrative systems familiarity
• Training record maintenance and preparation
• Procurement support and vendor coordination
• Communication and documentation creation
• Time management and project coordination
• Discreet and professional behavior

Benefits

T-Solutions is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability. T-Solutions is proud to be a Veteran-Friendly Employer. T-Solutions does not discriminate against qualified applicants because of their status as a protected veteran or their relationship or association with a protected veteran. This includes spouses and other family members.