Administrative Assistant

Responsibilities

• Providing administrative support to the Chief of Medical Services
• Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department
• Answer and re-direct calls on a multi-line phone system as directed by the Department
• Sort and distribute (internal and external) mail as directed by the Department
• Greet and assist visitors in finding the correct destination as directed by the Department
• Ensures compliance with DOH policies and procedures
• Assists the Bureau Chief in coordinating daily operational functions within the Division
• Coordinates, reviews, edits, and formats outgoing correspondence
• Drafts, formats, and completes routine memos and letters within established timeframes
• Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff
• Coordinates meetings, including the scheduling of meeting rooms, preparation of agendas, materials
• Coordinates and makes arrangements pertaining to conference calls
• Attends staff and other meetings as required