Administrative Assistant

About the role

The Office of the State Treasurer is seeking a highly organized, detail-oriented Administrative Assistant who thrives in both fast and slow-paced environments, exercises sound judgment, maintains confidentiality, and enjoys managing a wide variety of responsibilities. Strong organizational, communication, and technology skills are essential.

Responsibilities

• Cookbook: Coordinate and oversee daily, monthly, and annual administrative operations to ensure efficient workflows and exceptional customer service.
• Manage administrative functions including financial support, records management, communications, ADA compliance, and IT coordination.
• Prepare, maintain, and process confidential records, correspondence, and documentation while ensuring compliance with state policies and records retention requirements.
• Verify and distribute state checks daily; maintain agency authorization records; serve as a resource for internal staff, state agencies, and the public.
• Support purchasing, printing, accounts payable, payroll, and HR functions.
• Provide administrative support to the State Treasurer and Director of Finance.

Requirements

• To be considered for this role, applicants must have: An associate degree and two years of experience in office support. Proficiency in Microsoft Word, Outlook, and Excel. Strong attention to detail, time management skills, and writing ability.

Preferred Qualifications

• Experience with Adobe Designer, PeopleSoft, and Teams.
• Financial background.

Qualifications

• An associate degree and two years of experience in office support.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Strong attention to detail, time management skills, and writing ability.
• Experience with Adobe Designer, PeopleSoft, and Teams.
• Financial background.

Benefits

Part-time: 30 hours per week

Pay

Commensurate with experience

Schedule

Hybrid work opportunities available after the probationary period. Must be in office during legislative session.

Team ND

More than 7,500 talented, hard-working people across sixty-three agencies have come together as Team North Dakota. At Team ND, we are driven to succeed through gratitude, humility, curiosity and courage. Our purpose is to empower people, improve lives, and inspire success. Join us in being legendary.

Total Rewards

The State of North Dakota is committed to providing team members with a strong and competitive rewards package that support you, your health and your family. Consider joining us on Team ND!

Application Procedures

• To be considered, submit your application and resume through the ND Careers website by 11:59 PM Central Time (CT) on the closing date.
• Include details on how your background aligns with the role in your resume.
• A criminal background check is required for the selected candidate.
• Applicants must be legally authorized to work in the U.S. (No visa sponsorships provided.)

Contact Information

• Contact Kari Dunn, HR Business Partner: kdunn@nd.gov | (701) 328-3357
• Contact recruiter for tech issues: recruiter@nd.gov | (701) 328-3290

About the Office of the State Treasurer

The Office of State Treasurer is involved with cash management, accounting, investments and tax distributions, and financial literacy for the State of North Dakota. Our dedicated and high-performing team ensures these duties are completed effectively and seamlessly for the benefit of state agencies and political subdivisions.

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.