Administrative Assistant

About the role

The Indiana Department of Transportation (INDOT) offers a dynamic workplace serving Indiana citizens, improving quality of life, and enhancing economic opportunity through innovative programs and projects.

Responsibilities

• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks.
• Researches and prepares various reports on agency programs and/or procedures.
• Prepares and maintains procedural manuals for agency functions.
• Reviews policies, plans, and procedures for administrative soundness.
• Collaborates with various sections of the agency or department.
• Answers inquiries from the public concerning policy and procedures in assigned area.
• Makes recommendations to administrators about procedures and methods to improve efficiency and effectiveness.
• Maintains documentation to ensure compliance with applicable federal, state, and local rules and regulations.

Requirements

• Specialized knowledge of the basic principles and theories of administrative management.
• Working knowledge of research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills with the ability to prioritize tasks effectively and multitask.
• Ability to use Microsoft Office Suite (Word, Excel, Outlook).
• Ability to analyze procedures and policies and write procedural manuals and recommend improvements.
• Ability to coordinate the work of section staff.
• Ability to maintain cooperative work relationships.

Qualifications

• A High School Diploma or High School Equivalent (HSE) and at least 4 years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
• No degree is required.

Skills

• Specialized knowledge of administrative management.
• Research techniques and report composition.
• Effective written and verbal communication skills.
• Attention to detail and proofreading skills.
• Organizational skills.
• Microsoft Office Suite proficiency.
• Ability to analyze procedures and policies.
• Coordination of section staff.
• Ability to maintain cooperative work relationships.

Benefits

The State of Indiana offers a comprehensive benefit package for full-time employees, including:

• Three (3) medical plan options (including RX coverage), vision, and dental plans.
• A Wellness Rewards Program.
• A Health Savings Account (HSA) with bi-weekly state contributions.
• A 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plans.
• A robust, comprehensive program of leave policies covering various employee needs.
• Education Reimbursement Program.
• Group life insurance.
• Referral bonus program.
• Employee assistance program.
• Qualified employer for the Public Service Loan Forgiveness Program.
• Free parking for most positions.
• Free LinkedIn Learning access.

Pay

The salary for this position traditionally starts at $34,216.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.

Schedule

This role may be utilized in a supervisory capacity based on agency needs.

Equal Employment Opportunity

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.