Administrative Assistant

About the role

This role supports the Indiana OSHA program as an administrative assistant. Key responsibilities include processing documents within statutory timeframes, reviewing and filing documents into inspection files, and accurately receiving and filling out check receipts.

Responsibilities

• Processes documents within the statutorily designated time frame
• Reviews and files documents into inspection files
• Accurately receives and fills out check receipts
• Works as a professional staff assistant within a state agency or organization performing multiple administrative tasks
• Researches and prepares various reports on agency programs and/or procedures
• Prepares and maintains procedural manuals for agency functions
• Coordinates the work of various sections of the agency or department
• Answers inquiries from the public concerning policy and procedures in assigned area
• Makes recommendations to administrator about procedures and methods to improve efficiency and effectiveness
• Maintains cooperative work relationships
• Maintains organizational skills with the ability to prioritize tasks effectively and multitask
• Uses Microsoft Office Suite (Word, Excel, Outlook)
• Analyzes procedures and policies and writes procedural manuals and recommends improvements
• Coordinates the work of section staff
• Maintains attention to detail and proofreading skills

Requirements

• High School Diploma or equivalent
• At least 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience
• Specialized knowledge of the basic principles and theories of administrative management
• Working knowledge of research techniques and report composition
• Effective written and verbal communication skills
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to use Microsoft Office Suite (Word, Excel, Outlook)
• Ability to analyze procedures and policies and write procedural manuals and recommend improvements
• Ability to coordinate the work of section staff
• Ability to maintain cooperative work relationships
• Able to perform essential functions with or without reasonable accommodation

Qualifications

• High School Diploma or equivalent
• At least 4 years of full-time professional experience in administrative support, business administration, program support, public administration, or related experience
• Specialized knowledge of the basic principles and theories of administrative management
• Working knowledge of research techniques and report composition
• Effective written and verbal communication skills
• Attention to detail and proofreading skills
• Organizational skills with the ability to prioritize tasks effectively and multitask
• Ability to use Microsoft Office Suite (Word, Excel, Outlook)
• Ability to analyze procedures and policies and write procedural manuals and recommend improvements
• Ability to coordinate the work of section staff
• Ability to maintain cooperative work relationships

Skills

• Excellent organization and workflow management
• High-level communication and professional correspondence skills
• Exceptional use of Microsoft office applications

Benefits

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs
• Group life insurance
• Free Parking for most positions
• Free LinkedIn Learning access