Administrative Assistant

About the role

Join Starr, a global leader in commercial insurance with over a century of expertise. We empower our employees to innovate, make impactful decisions, and build lasting client relationships worldwide. At Starr, you'll work in an entrepreneurial culture alongside accessible leaders, leveraging our financial strength and vast industry experience to deliver solutions for our clients, no matter how complex. Grow your career with a rapidly growing company that invests in its people and their ability to drive real progress.

Objectives

• Serve as the eyes and ears of the office, providing information, answering questions and responding to requests
• Ensure optimal use of office equipment, supplies and inventories through preventive maintenance
• Maintain workflow by analyzing and refining standard operation procedures such as scheduling, communications and office layout
• Coordinate internal and external resources to expedite workflow
• Oversee and achieve organizational goals while upholding best practices

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms
• Plan, organize and schedule company meetings in the office, off-site and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain electronic filing system, contact database and inventories
• Order and oversee office supplies and food deliveries for group meetings and executive functions

Required skills and qualifications

• High school diploma or equivalent
• Proven administrative experience
• Strong attention to detail
• Reliable and dependable
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Aptitude for learning new software and systems

Preferred skills and qualifications

• College degree or equivalent
• Previous success in office management
• Experience managing budgets and expenses
• Comfortable in handling confidential information

Pay

A reasonable estimate of the current range is $60,000-$75,000