Administrative Assistant

Salary range: $33,403 – $42,814 per year

Typical hours of work: Monday through Friday, 8:00 a.m. – 4:30 p.m.

About the Division

The Administrative Assistant I serves as a liaison between office staff and Stark State College students and other internal and external stakeholders, provides excellent customer service, and supports coworkers in the Business, Engineering and Information Technology Division.

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success – for both our employees and our students – is the result.

Responsibilities

• Provides administrative support to faculty, staff, and students within the assigned department.
• Serves as the first point of contact for a fast-paced office by greeting individuals, providing information, answering questions directed via telephone, email, or in person, and responding to requests.
• Performs a variety of routine to moderately complex administrative office functions that require an understanding of departmental or divisional operations and policies.
• Coordinates and maintains effective office procedures and efficient workflow. Establishes and maintains efficient filing systems and office organization.
• Maintains good working relationships with other areas of the college to ensure accurate reporting and coordination of activities.
• Exercises good judgment and discretion when handling confidential items or providing information to employees, students, or the public.
• Assists in the successful planning, support, and execution facilitation of planned community events, including vendor communications as appropriate.
• Manages and maintains department/division files, records, and databases with accuracy and confidentiality.
• May assist with curriculum-related administrative functions, including maintaining and updating curriculum materials, scheduling academic courses, updating program information, and processing textbook requisitions.
• Supports budget tracking and procurement processes by processing invoices, purchase orders, and expense reports.
• Assists in the planning and coordination of departmental/division events, workshops, and conferences.

Requirements

• High school diploma or GED required.
• At least one year of administrative assistant experience or an Associate’s degree is required.
• An Associate's degree in business, office administration, or a related field is preferred.

Skills

You’ll be a great fit if you are a problem solver with excellent communication skills and impeccable attention to detail. The position requires the ability to multitask, manage complex schedules, and meet changing deadlines.

Benefits

• Excellent medical, dental, and vision coverage.
• Paid life and AD&D insurance.
• State pension/retirement (OPERS/STRS).
• Paid time off, sick leave, and paid holidays.
• Paid Stark State tuition and tuition reimbursement.
• Employee assistance program.