Administrative Assistant

Role Priorities / Responsibilities

• Process invoices/billing at local operational locations.
• Create/Issue, code track POs (Purchase Orders) and match to vendor invoice.
• Resolve and troubleshoot invoice disputes.
• Ensure compliance with customer billing requirements.
• Ensure compliance with company credit policies and procedures.
• Data inputs, updates, and tracking for weekly meetings.
• Afford and submit AFE’s (Authorization for Expenditure) for local office.
• Create and distribute email, correspondence, faxes and forms.
• Afford general support to visitors.
• Act as the point of contact of internal and external clients.
• Contribute to team effort by accomplishing related results as needed.

Essential Knowledge, Skills, And Abilities

• Possess and demonstrate strong interpersonal skills and can effectively manage a diversity of individuals.
• Possesses strong customer-service orientation with customers and employees.
• Proficient in Microsoft Applications: Outlook, Excel, SharePoint and Word.
• Oracle Cloud experience is a plus.
• Able to maintain a high level of discretion and confidentiality.
• Able to communicate effectively with all levels of the organization.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.