Administrative Assistant
About the role
Assist with confidential matters both in business endeavors and personal support as directed.
Assist in the management of the schedules for the President, CMO and Director of Industrial Sales & Marketing. This includes travel arrangements internationally and throughout the US.
Provide support with customers, vendors and business contacts for coordination of projects, meetings and documentation.
Perform confidential business and personal administrative and light accounting functions utilizing Microsoft software and other applications as needed.
Screens incoming calls, correspondence and responds independently when possible.
Perform both personal and business special projects as assigned.
Frequently handles calls from/contacts with confused and upset people, patience and tact is required.
Maintain an extremely high level of confidentiality.
Provide routine information to and solicit situation specific information company wide from employees, managers and external relationships and general inquiries.
Perform other duties as assigned.
Minimum Qualifications
- Associates or Bachelor’s degree highly desired. Will accept any combination of education, experience and training that provides the required knowledge, skills and abilities.
- Strong level of competency with Word, Outlook, Excel, PowerPoint, and Quicken.
- Excellent proofreading, grammar skills, and project management.
- 5 to 10 years of experience as an executive/personal administrative assistant.
- Must have a valid Oregon driver’s license and meet the insurability requirements of the company.
Schedule
Monday – Friday, 8 am - 5 pm