Administrative Assistant

Essential Responsibilities

• Answers and directs phone calls.
• Schedules and coordinates meetings and appointments.
• Maintains contact lists.
• Produces and distributes correspondence, memos, letters, faxes, and forms.
• Orders office supplies.
• Provides general support and terminal information to customers and visitors.
• Communicates operational updates.
• Plays labor orders.
• Maintains vessel arrival schedule.
• Liaises with other offices for closeout of completed vessels.
• Performs other duties as assigned.

Qualifications

• 2+ years of administrative experience.
• Knowledge of office management systems and procedures.
• Experience with MS Office Suite.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.

Work Environment

Required job duties are normally performed in a climate-controlled office environment. Exposure to computer screens. The office staff may be required to work outside on their feet 3-5 times a day, several times a week, depending on the workload. Exposed to outside weather conditions. The noise level in the work environment is occasional.

Benefits

• Medical, dental, and vision insurance.
• Paid life and accidental death insurance.
• Paid disability insurance, including paid parental leave if eligible.
• Employee Assistance Program.
• Paid sick and vacation time, and company holidays if eligible.
• Paid bereavement leave.
• Paid jury duty.
• Eligible employees can enroll in the company's 401k plan, as well as a retirement plan.
• Discretionary and/or metric-based bonuses dependent on position.

Company Information

Our Company is an Equal Opportunity Employer.