Administrative Assistant

Responsibilities

• Cook up administrative support for audit engagements, helping teams stay organized and meet important deadlines.
• Assist with scheduling client engagements, department meetings, training sessions, and firm events.
• Support the monthly billing process, including preparing invoices, monitoring collections, and corresponding with clients as needed.
• Prepare, edit, and maintain department templates, reports, forms, and client communications to ensure accuracy and consistency.
• Organize and maintain department records while ensuring compliance with firm retention policies and confidentiality standards.
• Provide administrative support to managers and partners, including project coordination and special assignments.
• Collaborate with other administrative professionals to provide coverage, share workloads, and support firm-wide initiatives.
• Identify opportunities to improve administrative processes and contribute to a highly efficient team environment.
• Maintain strict confidentiality of client and firm information.
• Aid with travel bookings.

Qualifications

• Associate degree preferred; equivalent professional experience will also be considered.
• Previous experience as an Administrative Assistant, Executive Assistant, or in another professional administrative support role.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities while meeting deadlines.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and a collaborative, service-oriented approach.
• Ability to quickly learn new technology and office systems.
• Professional judgment, discretion, and commitment to confidentiality.
• Dependable, punctual, and committed to delivering high-quality work.

Benefits

• Medical – 90% of monthly premium paid by the company
• Dental Vision Health Savings Account Match
• Flexible Spending Account
• 401(k) Match
• Employer Paid Short-Term & Longer-Term Disability
• Employer Paid Group Life Insurance Policy
• Accident Insurance Plans
• Employee Assistance Program
• Pet Insurance

Schedule

Monday - Friday, 1:00 pm - 5:00 pm.